Simplify the collection and recording of volunteer hours

Do you wish there were a way to simplify the collection and recording of volunteer hours for your organization?

We have good news for you! If your organization uses Little Green Light as your donor management system, you have all the tools you need to make this sometimes cumbersome process easy as pie.

Complete these steps to collect your volunteers’ hours online

Step 1: Enable forms in your LGL account

Make sure you have enabled the LGL forms feature that is included with your Little Green Light account.

Step 2: Build a form to collect volunteer hours

Build a form to collect the data, focusing on the information you need most. Tip: Make it easy for your volunteers to complete the form by keeping it brief and allowing them to pick from a pre-set list of options.

Watch a quick video tutorial to see how easy it is to create a form in Little Green Light that you can use to collect volunteer hours:

Here’s a sample form with a theme applied:

Step 3: Sync your form submission to your volunteer’s constituent record

Set up the mapping of your form fields to the corresponding fields in LGL so that the information you collect using your form will automatically sync up with the volunteer’s constituent record in your LGL account.

Here’s how the volunteer fields will look when you map them in your form:

Step 4: Publish your form on your website or email it to your volunteers

Simplicity is key when asking your volunteer to submit time entries. One option we recommend is to publish your volunteer hours form on your organization’s website, on a page that is easy to find so that volunteers can submit the form right from there.

Or, if you prefer, you can send an email to your volunteers each month and include the link to your volunteer hour form in the email. Little Green Light offers the ability for some fields in the form to be pre-populated (i.e., with the volunteer’s name and email, for instance) so all they need to complete in the form is the number of hours they worked.

Conclusion

By following these 4 steps to simplify the collection and recording of volunteer hours, you’ll be able to automate the process in your Little Green Light database. Give it a try and let us know how it goes. We hope using this cool feature will save you valuable time.