When your organization receives a memorial gift, it is best practice to notify the family of the deceased. A memorial notification letter differs from a gift acknowledgment letter, so we’ve put together some sample language to help you craft a letter of this nature.
Here’s an example of a notification letter we’ve drafted to send to the surviving spouse when gifts have been made to the local land trust in memory of a deceased spouse:
Please accept our condolences on the loss of your husband. We feel privileged to be able to honor Ryan’s memory, and his commitment to land conservation, thanks to donations received in his memory. To date, we have received the following gifts in his memory:
John Smith 12 Main St. Plymouth, NH 03876
Michael Douglas 1 South Washington St Bristol, CT 06010
We have thanked these generous donors on behalf of our organization. We are sharing their addresses in case you wish to contact them directly. We will send you additional donor names and addresses periodically, as gifts are received.
As you create your own memorial notification letter template, keep the following in mind:
If you’re looking for more in-depth guidance on handling memorial gifts, check out this article: Acknowledging memorial gifts: What you need to know
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